Why is it essential to control access to sensitive documents?

Controlling access to sensitive documents is fundamentally important because it serves to prevent unauthorized individuals from viewing or altering confidential information. Sensitive documents often contain personal data, financial information, proprietary business details, or other critical information that, if accessed by the wrong people, could lead to data breaches, identity theft, contractual violations, or competitive disadvantages. Ensuring that only authorized personnel have access helps safeguard the integrity and confidentiality of this information, thereby protecting both the organization and its stakeholders.

The other options present inappropriate considerations for document access. Allowing free access for all team members compromises the security of the data. Ensuring documents are easily shareable does not take into account the risks associated with unauthorized access. Similarly, meeting aesthetic requirements for document presentation is not a priority when it comes to handling sensitive information. The focus must remain on security and confidentiality to maintain trust and compliance with regulations.